So, are you ready to step up your Portuguese business writing skills? There can be a number of reasons to do so. Effective communication is one of the key skills for business. It might seem that financial analysis, marketing strategies, and developing products are more important, but without precise business writing skills, it will make it harder for everyone to understand their part of the task.
Considering that there are around 279 million Portuguese speakers, it doesn’t come as a surprise that you need to be great at writing to compete. Even though your business Portuguese is great, you can always perfect another language!
How to describe business writing in a few words? It is considered to be a form of writing that is used to clearly communicate with coworkers, business partners, or clients. There are 4 types of business writing:
Make up your mind
The first step of up-leveling your business writing in Portuguese starts before you start typing on your keyboard. Take a minute to think about what is it that you really want to say and is it really necessary to be said.
Writing without an outline can be quite tough and often confusing to the reader. To ensure that the message is clear and understood, you can use a tactic favored among journalists while writing. Asking yourself questions like:
When you answer these questions, you will have an outline that you can fill in. If you are not sure about half of the answers, rethink if the message really needs to be written.
Depending on the industry of the business you are using your formal Portuguese for, it’s easy to slip and use buzzwords and everyday lingo. Sometimes you can’t avoid using specific buzzwords, but using them too often will look like a lazy attempt of formal writing.
There is no room for jargon since it doesn’t add any value, as it’s better to use a clear-cut dictionary to send a clear and concise message to the reader. On the other side of jargon is the use of “big words”, which in itself is just trying to sound smart. Put yourself in your reader’s shoes, and if you need to look up what every fifth word means, you wouldn’t feel included.
Try writing the way you would talk, keeping it direct and natural.
It’s also a great idea to reach out to a professional writing website when you need help with business writing. You can read this Trustmypaper review for experiences with ordering writing services in the business and entrepreneurship niche. If you are in school and you want to get good grade, asking for professional help is also a great idea. Whenever you’re unsure of style or writing requirements, feel free to ask for help from experts.
Know your audience
Now that you know how to start writing, it is time to think about who you are writing it for. Business writing in Portuguese can vary in levels of formality.
You could ask yourself how much does the reader know or care about the subject. If the reader is interested in the subject then they are more likely to read all of it, whereas uninterested readers need to get to the point rather quickly.
Depending on the level of the reader’s knowledge, readers can’t for sure remember the e-mail from three weeks ago, but they might know everything from today’s AM meeting. Try to put in reminders in plain business Portuguese so everyone can follow.
When you start writing a document, you know what purpose it serves, but try to write it in a way that fulfills the reader’s expectations. They can expect recommendations, conclusions, or information, so don’t hide the information in the text.
Proofread, read out loud, edit
Finishing any business writing project feels great, but the work is not done yet. Spelling mistakes can be easy to miss even with some grammar tools. If you want to look credible and be commended for your business Portuguese writing, there is no room for odd grammar mistakes. Proofread the document in segments. After that, proofread it as a whole to make sure everything is in its place.
After using spell checkers and proofreading, start reading your writing out loud. You can’t get how the writing comes across if you don’t hear it. Reading aloud has added benefits of hearing if some words are out of place or if the rhythm of the text is consistent with your wishes.
Now that there are no grammatical errors, and it sounds good, try to trim unnecessary words. Saying as much as possible with as few words is key to up-leveling your business writing. Being concise and on point allows the reader to get what you want to convey quickly and keep their interest.
If you need help editing, you can always ask for an opinion from a colleague or even a language professional.
Business writing in Portuguese doesn’t need to be hard to be great. Knowing what type of content you want to share will allow you to follow guidelines on how to make sure your audience gets their expectations met. Writing a tech startup pitch will be worlds different than making an educational podcast.
After you ask yourself simple questions like who, what, where, when, why, and how pinpoints your writing direction. Keeping professional, avoiding jargon and “expensive” words helps your Portuguese to look refined and confident. Remember that you should write how you talk so the audience doesn’t feel alienated.
Trimming unnecessary words from the text takes your writing to another level, and after reading aloud, you will see the flow of the text. Don’t be afraid to edit and re-edit. Being consistent and practicing takes time and dedication, but you can’t uplevel your business writing in Portuguese without it.
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